Read this before you set up a consolidated group, so every entity is ready to connect. Check each item below and follow its link if you need the steps.
Connections
- An accounting system for each entity you will consolidate: Xero, QuickBooks or Zoho Books. See How to connect a new organization (consolidated).
- For Zoho Books, your region (shown in the Zoho Books URL) and an entity in the same currency as its ScaleXP entity. See Getting started with ScaleXP's data consolidation for Zoho Books.
- For an entity with no accounting system, a trial balance in Google Sheets or Excel. See How to add a subsidiary without including an accounting connection.
- Your CRM, if you use one, connected at the parent. The CRM currency must match the currency of your ScaleXP organization. See CRM integration: How to map CRM data in ScaleXP.
Access you need
- In each accounting system, a login that can authorize the connection. For Xero this is Standard or Adviser permission, and for QuickBooks Online it is Admin access. See What level of Xero access do I need to import data? and What level of QuickBooks do I need to import data?
- For Zoho Books, the same email address in your accounting system as in ScaleXP, with the relevant permissions. If the entity is not listed when you connect, check this first.
- For HubSpot, the App Marketplace Access permission. See CRM integration: How to map CRM data in ScaleXP.
- Team members invited to each subsidiary as well as the parent, and each must accept every invitation. See How to add team members and change permission levels.
Set up in ScaleXP first
- Your group created in ScaleXP: a parent with its subsidiaries, each with a name, currency and short ID. See How to add a new entity in ScaleXP.
- The same financial year end across entities. See How to change your financial year end.
Decide before you start
- Which entity is the parent, and which currency the group reports in. Subsidiaries can use other currencies. ScaleXP translates them at consolidation. See FX rates: What foreign exchange rate is being used?
- Which accounts are intercompany, so you can eliminate them. See How to consolidate intercompany accounts in ScaleXP.
- Whether you need group-level adjustments such as goodwill. See How to add consolidation adjustments.
Next step
- With the group planned, go to How to set up consolidated reporting in ScaleXP.