This article described download options applying to expenses selected for prepayments only.
For download options for all expenses see How to View and Download All Your Expenses.
Journal prepayments download options
On the Journal: Prepayments. page, you have the following options
- Download this page in Excel
- Download Bills
- Download Journal Detail by Month
- Download Journal Change Report
Download this page in Excel
- Provides Excel version of the Prepayments Journal page
- Same format and level of detail as shown on the page
Download Bills
- Provides spreadsheet style detail of all line items for bills included in prepayments
Downloads Journal Detail by Month
- Provides detail in Excel behind each month's prepayment journal in three tabs as follows:
- S2 - Section 2 detail on the comprehensive journal at line item level
- S4 - Section 4 detail on the balance sheet movements at line item level
- S5 - Section 5 detail on the costs recognised (IFRS/GAAP before accruals) at line item level
- This detail is in spreadsheet format and can be filtered and sorted by columns such as Supplier, Tracking Code/Class/Location, Issue Date, Account, etc.
Download Journal Change Report
- Once you have posted a journal using the ScaleXP Prepayments Journal, this report becomes available
- This shows line level changes, if any, since the previous journal was posted based on changes to the comprehensive journal (S2 above)
Related articles
Prepaid Expenses: Best Practices and Quick Start Guide
How to Automate Expense Recognition Journals in ScaleXP
How to Automate Prepaid Expenses: Setting up Prepaid Expenses in ScaleXP
How to Automate Your Prepaid Expense Journal: Review and Post the Prepayments Journal
How to Automate Accrued Cost Journals
How to Review Bills by Issue Month
As Spent versus IFRS / GAAP view