Revenue journals move revenue to the right month automatically. Deferred revenue holds back income you have invoiced but not yet earned; accrued revenue records income you have earned but not yet invoiced. Use one or both. ScaleXP reads your invoices, suggests entries, and posts the journals to Xero or QuickBooks.

1. Set up once

Do these three steps first, whichever journals you use.

1. Revenue setup 1: Configure and validate revenue recognition
2. Revenue setup 2: Prepare your accounts
3. Revenue setup 3: Choose your journal settings

2. Run your journals each month

Go to the Journals tab. On Month-End Close, both journals sit under Revenue; click Open on a step to start. Follow the tracks you use.

If you turn on Journals by customer in Setup 3, each journal gets an extra by Customer step, and you post from there.

In consolidated companies, run each journal at the subsidiary level, where the accounting connection sits.

Need help?

• Balance doesn't match Xero or QuickBooks: Why does my deferred revenue balance not reconcile as expected?
• Journal amount looks wrong: How the deferred revenue journal calculates the suggested posting amount
• An invoice is missing: How to review invoices issued in the month and find a missing invoice
• Everything else: Revenue journal FAQs

Beyond journals

The same revenue recognition drives your customer reports, MRR, ARR, and churn. See Customer page summary reports and How to create a metric, report, or chart using Customer page reports.