Review the accrued revenue journal ScaleXP suggests for the month, post it to Xero or QuickBooks, and attach the detail behind it.

1. Open the Accrued Revenue Journal

Open the Post Journal step from the Journals tab, or click Next: Accrued Revenue Journal › Post Journal at the top right of the Release page. The Accrued Revenue Journal page shows the journal to post for each month displayed, with the detail behind it in numbered sections.

2. Review the system checks

The banner at the top shows how many checks passed and how many need attention. Click View checks to expand them. Typical checks are:

• Late adjustments awaiting review - a closed month no longer balances because the source data has changed since the journal was posted. This is especially useful after a month-end or year-end close.
• Manual accrued revenue entries that need review - the same check as on the release page.

For help working through adjustments, see How to identify required journal adjustments.

3. Choose the sections to show

Use Show / hide sections at the top left to check the sections you want on the page, then Save filters to keep the layout. Section 1 is always shown. Section numbers never change, so a hidden section leaves no gap in cross-references.

The sections are:

1. The journal to post - the draft journal for each month by account, with a Post journal button (Post draft journal in Xero) under each month. Click an account to see the customers behind it.

   

2. Comprehensive journal - everything already posted plus the draft above, in one view.

   

3. Journals already posted this month - 3a journals posted in the month and 3b adjustments relating to these months posted into later periods.

   

4. How the numbers are calculated - invoiced revenue, plus accrued revenue added, less released, plus the deferred revenue adjustment, giving revenue recognized in ScaleXP.

   

5. Accrued Revenue Balance Sheet Movements (ScaleXP) - opening balance, plus accrued revenue added in the month, less released, giving the closing balance. The closing balance ties to the blue figures in section 8.

   

6. Balance Sheet Reconciliation: ScaleXP v. Xero (or QuickBooks) - 6a accrued revenue as calculated by ScaleXP, 6b accrued revenue as shown in your accounting system, and the Difference. The difference clears when the journal is posted. Any small difference left over usually comes from rounding or exchange rate differences.

   

7. Revenue Recognition: ScaleXP v. Xero (or QuickBooks) - 7a revenue as calculated by ScaleXP, 7b revenue as shown in your accounting system, and the difference by account.

   

8. Detail by customer - each customer's accrued revenue movement (black) and balance (blue) by month, with a search to jump to a customer or invoice number.

   

4. Post the journal

1. Check the system checks are clear and the Difference in section 6 equals the journal in section 1.
2. In section 1, click Post journal (Post draft journal in Xero) under the month you are closing. ScaleXP writes the journal to your accounting system. In QuickBooks it posts straight away; in Xero it arrives as a draft journal for you to approve.
3. After your next sync, the journal moves from section 1 to section 3 and the difference in section 6 clears.

5. Download and attach the journal detail

1. Click the download icon at the top right and choose Download Journal.
2. Attach the file to the journal in your accounting system as backup for the posting.

To understand when accrued revenue is released and how it affects reporting, see How to release accrued revenue.

6. Post journals by customer, if turned on

If you turned on Journals by customer in Revenue setup 3, Month-End Close adds an Accrued Revenue by Customer step after Post Journal.

1. Open Accrued Revenue by Customer. The page is marked Journal by Customer.
2. In section 1, Comprehensive Journal, click All customers to see each customer, then a customer to see their accounts.

   

3. Click Post journal (Post draft journal in Xero) under the month you are closing.

Post either by customer or by account, not both.

Each journal line is one customer's change in accrued revenue. The totals are the same as posting by account. If journals for a month were already posted by account, remove them in your ledger and sync before you post, because ScaleXP doesn't recognize them and tries to reverse them.